Last Updated: November 20, 2024
1. Introduction
2. Eligibility and Registration
3. Ticketing and Pricing
4. Attendee Information and Admission
5. Use of Personal Data
6. Code of Conduct
7. Intellectual Property Rights
8. Photography and Recording
9. Health and Safety
10. Liability and Indemnification
11. Vendor and Sponsor Participation
12. Event Changes and Force Majeure
13. Governing Law and Dispute Resolution
14. Miscellaneous Provisions
15. Contact Information
These Terms and Conditions (“Terms”) constitute a legally binding agreement between you (“Attendee”) and Verbate, Inc. (“Verbate,” “we,” “us,” or “our”) concerning your registration for and participation in the ERG-Land Conference scheduled for June 26, 2025, at the New York City Center (the “Event”). By purchasing a ticket and attending the Event, you acknowledge that you have read, understood, and agree to be bound by these Terms.
2.1. Eligibility
• Age Requirement: Attendees must be at least eighteen (18) years old as of the date of the Event.
• Professional Capacity: The Event is intended for ERG Leaders and Program Managers.
2.2. Registration Process
• Accurate Information: You agree to provide accurate and complete information during registration.
• Acceptance of Terms: Completion of registration constitutes acceptance of these Terms.
3.1. Ticket Types and Pricing
• Standard Ticket Price: $699 USD.
• Discounts:
• ERG Leadership Community Discount: $200 USD off for members of Verbate’s ERG Leadership Community.
• Early Bird Discount: $100 USD off for tickets purchased during the Early Bird period.
• Discount Stacking: Discounts are cumulative where eligibility criteria are met.
3.2. Early Bird Period
• Determination: The Early Bird period begins and ends on dates determined solely by Verbate.
• Modification: Verbate reserves the right to modify or terminate the Early Bird period at any time without prior notice.
3.3. Bulk Purchases and Unassigned Tickets
• Unassigned Tickets: Allowed for organizational purchases without immediate attendee assignment.
• Discount Verification: If a discounted ticket is used by an ineligible attendee, Verbate may charge the difference.
3.4. Ticket Transfer and Refund Policy
• No Refunds: All ticket sales are final and non-refundable.
• Ticket Transfers: Permitted up to thirty (30) days before the Event with submission of required attendee information.
• Credit Option: At Verbate’s discretion, ticket value may be applied toward another Verbate offering.
4.1. Mandatory Information Submission
• Attendee Information Form: Must be completed and submitted at least thirty (30) days prior to the Event.
• Required Details: Full name, contact information, professional role, accessibility needs, dietary restrictions, etc.
4.2. Admission Conditions
• Conditional Admission: Submission of the Attendee Information Form is required for Event entry.
• Late Submissions: Forms submitted less than thirty (30) days prior may result in limited accommodations.
4.3. Accommodation Efforts
• Reasonable Efforts: Verbate will make reasonable efforts to accommodate disclosed needs submitted on time.
• Standard Experience: Late or omitted disclosures may result in a standard Event experience without special accommodations.
5.1. Data Collection and Consent
• Personal Data: Includes name, email address, contact details, and other information provided.
• Consent to Use: By registering, you consent to Verbate’s collection and use of your personal data as described herein.
5.2. Purpose of Data Use
• Event Administration: Managing registration, attendance, and communications.
• Marketing Communications: Verbate may use your personal data to send promotional materials and updates about our products and services.
• Sharing with Sponsors and Vendors: Your personal data may be shared with Event sponsors or vendors for marketing or engagement purposes.
5.3. Data Sharing and Third Parties
• Sponsors and Vendors: May receive your personal data as part of their involvement in the Event.
• Opt-Out Option: You may opt out of marketing communications by following the unsubscribe instructions or contacting us at help@verbate.io.
5.4. Data Protection Compliance
• Legal Compliance: Verbate will handle your personal data in accordance with applicable data protection laws, including GDPR and CCPA where applicable.
• Privacy Policy: Additional details are outlined in Verbate’s Privacy Policy, which is incorporated by reference.
6.1. Expected Behavior
• Professionalism: Maintain respectful and courteous behavior toward all participants.
• Compliance: Follow all instructions from Event staff and adhere to these Terms.
6.2. Prohibited Conduct
• Harassment and Discrimination: Zero tolerance for harassment or discrimination of any kind.
• Unauthorized Solicitation: Marketing or promotional activities without Verbate’s express consent are prohibited.
6.3. Enforcement
• Violations: May result in removal from the Event without refund and potential banning from future events.
• Reporting: Incidents should be reported promptly to Event staff.
7.1. Event Content
• Ownership: All Event content is owned by Verbate or its licensors.
• Restrictions: Unauthorized use, reproduction, or distribution of Event materials is prohibited.
7.2. Attendee Contributions
• Assignment of Rights: Any content you contribute during the Event becomes Verbate’s property.
• License Grant: You grant Verbate a perpetual, worldwide, royalty-free license to use your contributions.
8.1. Consent to Use of Likeness
• Grant of Rights: You consent to Verbate’s use of your likeness in photos and recordings for promotional purposes without further approval or compensation.
8.2. Attendee Restrictions
• Personal Recording: Attendees may not record sessions without prior written consent from Verbate.
9. Health and Safety
9.1. Compliance
• Health Protocols: Adhere to all health and safety guidelines in effect at the time of the Event.
9.2. Assumption of Risk
• Acknowledgment: You accept inherent risks associated with large gatherings.
10.1. Personal Responsibility
• Property Damage: You are responsible for any damage you cause to the Venue or others.
10.2. Limitation of Liability
• No Liability: Verbate is not liable for personal injury, property damage, or loss during the Event.
10.3. Indemnification
• Your Obligations: You agree to indemnify Verbate against any claims arising from your actions or breach of these Terms.
11.1. Third-Party Services
• No Endorsement: Verbate does not endorse vendors or sponsors’ products or services.
11.2. Interactions
• Separate Terms: Any dealings with vendors or sponsors are between you and them, subject to their terms.
12.1. Event Modifications
• Right to Modify: Verbate may change the Event date, location, agenda, or content at its discretion.
12.2. Notification
• Communication: Significant changes will be communicated via the contact information you provided.
12.3. Force Majeure
• Definition: Includes acts beyond Verbate’s reasonable control, such as natural disasters or government actions.
• Rights: Verbate may cancel or reschedule the Event without liability in such cases.
13.1. Governing Law
• Jurisdiction: These Terms are governed by the laws of the State of New York.
13.2. Dispute Resolution
• Arbitration: Any disputes shall be resolved through binding arbitration in New York County, New York.
• Waiver of Class Actions: You waive the right to participate in class action lawsuits.
14.1. Amendments to Terms
• Right to Amend: Verbate may amend these Terms at any time. Changes will be effective upon posting on our website.
14.2. Severability
• Invalid Provisions: If any provision is found invalid, the remaining Terms remain in effect.
14.3. Assignment
• Non-Transferable Rights: You may not assign your rights under these Terms without Verbate’s consent.
14.4. Entire Agreement
• Superseding Effect: These Terms constitute the entire agreement between you and Verbate regarding the Event.
14.5. Notices
• Method of Communication: Notices may be sent electronically to the email address you provided.
14.6. Language
• Governing Language: These Terms are in English; translations are for convenience only.
For questions or concerns regarding these Terms or the Event, please contact us at:
• Email: help@verbate.io
By purchasing a ticket and attending the Event, you affirm that you have read, understood, and agree to abide by these Terms and Conditions.